Oregon Wh 39 Template

1. Not including the appropriate fee with the submission: Contractors sometimes forget to calculate 1/10th of 1% of the contract price and send that amount to BOLI. The minimum amount accepted is $100, and the maximum is $5,000.

2. Failing to properly calculate the contract amount: A common error is inaccurately calculating the contract amount leading to the incorrect fee paid. This is critical since the fee is based on the contract price.

3. Forgetting to include the CCB# (Construction Contractors Board Number): This number is essential for the identification of the contractor but is occasionally omitted from the form.

4. Omitting the project number: While not all projects have an explicit project number, when they do, this number is crucial for identifying specific projects and should not be overlooked.

5. Providing incorrect or incomplete project location details: It's important that the project location is described accurately and completely for proper identification and record-keeping.

6. Incorrectly listing the agency awarding the contract or the contact person: Accurate details here ensure proper communication and processing of the form.

7. Leaving the date fields blank or entering them incorrectly: Both the date the contract was awarded and the work began are necessary for timing and record purposes.

8. Forgetting to sign or date the form: An unsigned or undated form can lead to its rejection as these are required for verification purposes.

9. Not duplicating the form for future use: The instructions on the form suggest making duplicates for future use, a step that people often skip, leading to inconvenience later.

10. Using outdated contact information: Contractors may use old phone or fax numbers, potentially leading to communication issues or delays in processing.

While filling out the Oregon Wh 39 form, paying close attention to details, carefully following the instructions, and double-checking all entered information can help avoid these common mistakes.

The Oregon WH-39 form is a critical document required for contractors working on public projects in Oregon, ensuring compliance with the state's Prevailing Wage Rate laws. However, to fully comply and to streamline the process, contractors might need to submit additional forms and documents alongside the Oregon WH-39. Presented below is a concise overview of five other essential forms and documents often used alongside the Oregon WH-39 form.

1. IRS Form W-9: This form is used to provide Tax Identification Number (TIN) and certification. It is crucial for the reporting of taxes and for ensuring that the correct entity is credited for the payments made.
2. Construction Contractors Board (CCB) License Verification: A document proving that the contractor is licensed to perform construction work in Oregon. This license verification is required to ensure that all contractors meet the state's standards for quality and compliance.
3. Certificate of Insurance: This includes both liability and workers' compensation insurance certificates, which are vital to protect both the contractor and the state from potential liabilities arising from accidents and injuries on the job.
4. Prevailing Wage Rate (PWR) Declaration: An official statement that identifies the wage rates that apply to the public works project. This is necessary to confirm that the contractor is aware of and agrees to pay the correct prevailing wage rates as defined by state law.
5. First Report of Employees (Form 132): Used to report newly hired employees to the Oregon Employment Department, this form helps in maintaining accurate records of individuals employed on a project. It's essential for compliance with state labor laws and regulations.

Together with the Oregon WH-39 form, these documents form a comprehensive suite for contractors to ensure full legal compliance on public work projects in Oregon. Accurately completing and submitting these forms is crucial for a smooth, penalty-free project execution. The timely and correct submission of these documents significantly contributes to the project's success by ensuring legal compliance, timely payments, and labor law adherence.

The Oregon WH 39 form, designed for public work contract fee information, shares similarities with various other documents used in the realm of contract and labor compliance. One such document is the Certified Payroll Report often required by the Department of Labor. Like the WH 39 form, the Certified Payroll Report mandates contractors to furnish details about wages paid to employees to ensure compliance with prevailing wage laws. Both documents are pivotal in promoting fair labor practices by requiring detailed disclosures related to project work and compensation.

Another document similar to the Oregon WH 39 form is the Contractor’s Application for Payment. This document is typically used in the construction industry to request payment for work completed as part of a contract. Both the WH 39 form and the Contractor’s Application for Payment require detailed information about the project, including the contract amount and project dates, ensuring transparency and accountability in financial transactions between contractors and project owners.

The Statement of Compliance is also akin to the WH 39 form. This statement is often attached to a Certified Payroll Report to affirm that the wages paid to workers comply with the prevailing wage regulations. The WH 39 form, requiring details on contract amount and adherence to wage laws, similarly functions to affirm compliance with labor laws, specifically under Oregon statutes. Both documents serve as attestations of adherence to legal requirements in the labor sector.

The Project Registration Form, commonly used in states that require public works projects to be registered, resembles the WH 39 form in function. It collects pertinent project information, including contractor details and project scope, to ensure compliance with state labor laws. The act of registering a project, like submitting the WH 39 form, is a procedural step to safeguard fair labor practices and governmental oversight.

Similarly, the Notice of Award document, which formalizes the selection of a contractor for a project, parallels the WH 39 form. It records essential project details and the contractual agreement, including the awarding agency and contract amount, elements also captured in the WH 39 form to facilitate labor law compliance and project transparency.

The Labor Standards Investigation Questionnaire, used by labor compliance agencies to investigate potential violations of labor laws, also shares common ground with the Oregon WH 39 form. While the Investigation Questionnaire is more focused on probing into possible non-compliance issues post-factum, the WH 39 form serves a preventive role by collecting contract and labor information upfront. Both documents, however, underscore the importance of compliance with labor laws and fair labor practices in the context of public works projects.

Lastly, the Prevailing Wage Certification is similar to the WH-39 form in that both are involved in the enforcement of prevailing wage laws. This certification, often required before the commencement of a public works project, assures that all workers will be paid in accordance with state or federal wage standards. Like the WH-39 form, it is an instrument of labor regulation, ensuring contractors commit to lawful wage practices from the outset of a project. Together, these documents play critical roles in maintaining the integrity of the labor market, particularly in sectors influenced by public interest and funding.

When it comes to filling out the Oregon WH-39 form, an essential document for contractors engaged in public work projects, certain guidelines should be followed to ensure accuracy and compliance. Below are crucial dos and don'ts to bear in mind during the process.

• Do ensure that all the information provided is accurate and complete. Inaccuracies can lead to delays or issues with the Bureau of Labor and Industries (BOLI).
• Do calculate the contract amount accurately. Remember, the fee is 1/10th of 1% of the contract price, with a minimum fee of $100 and a maximum of $5,000.00.
• Do double-check the contractor's registration number and business name (DBA) to ensure they match those on record with the Construction Contractors Board (CCB).
• Don't forget to sign and date the form. Unsigned forms may not be processed, thereby delaying your project.
• Don't overlook the need to include the appropriate fee with the form. Payments should be made payable to BOLI and sent to the address provided on the form.
• Don't hesitate to make copies of the completed form for your records before mailing it. Having a record can be very helpful if there are any questions about your submission later on.

Adhering to these guidelines when completing the Oregon WH-39 form helps ensure a smoother process with the Bureau of Labor and Industries. It's always better to be meticulous upfront than to face potential complications or delays down the line. By doing so, contractors can focus more on the successful execution of their projects rather than administrative hiccups.

When it comes to completing and submitting the Oregon WH-39 form, several misconceptions can lead to misunderstandings and mistakes. This form, essential for compliance with ORS 279.375, requires accurate completion by contractors working on public projects. Let’s clarify some common misunderstandings:

• It’s complicated to fill out: While it may seem daunting at first, the WH-39 form is straightforward once you understand what information is required. Basic details such as business name, project name, location, and contract amount are what's needed, making it simpler than expected.
• Any project doesn’t need it: Contrary to this belief, the WH-39 form must be submitted for all public works projects as it's crucial for ensuring compliance with Oregon's prevailing wage laws. This requirement aids in maintaining fair wage practices across all public construction projects.
• The fee is negotiable: The fee required alongside the WH-39 form is non-negotiable and is calculated as 1/10th of 1% of the contract price. With a minimum of $100 and a maximum of $5,000, the fee structure is designed to be fair and proportional to the project size.
• Submission timing isn’t strict: Many contractors are under the impression that the submission timing for the WH-39 form is flexible. However, submitting this form promptly, alongside the appropriate fee, is essential for compliance and avoiding potential penalties.
• Electronic submissions are accepted: As of the last known update, the Oregon Bureau of Labor and Industries (BOLI) requires the WH-39 form to be completed and mailed physically. Despite the digital age, this form still requires traditional mailing for submission.
• It's just a formality: Some contractors might view the WH-39 form as mere paperwork. However, this form plays a crucial role in enforcing the Prevailing Wage Rate law, ensuring workers on public projects are paid fairly. It's an essential tool for maintaining labor standards within the state.

Understanding these misconceptions about the WH-39 form can help contractors ensure they remain compliant with Oregon’s labor laws. By providing accurate and timely information, contractors contribute to a fair and well-regulated construction environment.

Understanding the Oregon WH-39 form is crucial for contractors engaging in public work contracts in the state. This document, designed by the Bureau of Labor and Industries (BOLI), ensures that contractors comply with Oregon's prevailing wage rate regulations. Here are five key takeaways regarding the completion and use of the Oregon WH-39 form:

• The Oregon WH-39 form is essential for all contractors working on public projects in Oregon. It helps enforce the state's prevailing wage laws, designed to ensure that workers on public projects are paid fairly.
• Contractors must submit the WH-39 form along with a fee calculated at 1/10th of 1% of the total contract price. This arrangement means that for every $1,000 in the contract amount, a $1 fee is due, with a minimum fee of $100 and a maximum of $5,000.00.
• The form requires detailed information about the contractor, including the business name, CCB number, mailing address, and contact information. It also asks for comprehensive details about the project, such as the name, number, location, the agency awarding the contract, and the agency's contact person.
• Timeliness in completing and submitting the Oregon WH-39 form is critical. Contractors must send it to BOLI promptly along with the appropriate fee to avoid delays or issues in credit for payment received.
• A completed and accurately submitted WH-39 form is not only a compliance requirement but also a reflector of a contractor's commitment to fair labor practices. By following the instructions and meeting the obligations outlined in this form, contractors demonstrate their adherence to state laws regarding wage rates on public projects.

Filling out the Oregon WH-39 form correctly and submitting it with the required fee is an integral part of the contracting process for public works in Oregon. It safeguards the rights of workers and ensures that contractors meet their legal obligations. Contractors should familiarize themselves with this form and consider it a standard procedure in their bidding and project management processes.